Free Sample Child Care Invoice & Child Care Receipt
Check out our sample child care invoice and a sample child care receipt below. TUIO automates invoicing and reconciliation.
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Save time on child care billing
We know that collecting payments from parents can be a headache. An online child care billing software like TUIO allows you to focus on what’s important – the kids! TUIO automates sending invoices, receiving payment from parents, and following up with receipts.
In the meantime, check out how to build a child care invoice and receipts for your organization below.
What’s included in a good daycare invoice & receipt?
- Sample Child Care Invoice
Child care invoices should include your business name, a breakdown of accounts receivable, the parent(s)’ and child(ren)’s name, custom items like division between separated parents or discounts for government assistance, the date, and an invoice number for your records.
View our sample child care invoice below.
With TUIO, invoices are automatically sent to parents, reminders are automated, and parents can even agree to autopay. With autopay, funds are automatically withdrawn from their credit card every month to pay for your daycare or preschool services.
- Sample Child Care Receipt
A payment receipt records payment against an individual invoice. The example below is a paid TUIO invoice showing the payment date, amount and remaining balance. Annual tuition or tax receipts are a separate output.
Sample Child Care Invoice
Check out TUIO’s sample invoice to parents. With TUIO, invoices get issued automatically on a schedule based on the family’s payment terms. Payouts start at 5 business days for pre-authorized debit and 3 for cards. After three months of processing with TUIO, you can apply to move to next business day. And you no longer have to chase down failed payments. If a parent’s transaction doesn’t go through, a TUIO rep will resolve it with the parent on your behalf.
Sample paid invoice and payment record
After payment, families can view their paid invoice in TUIO. This example shows the original charges, the recorded payment and a zero balance, so the family and the school can see what was paid.
Download the Free TUIO Child Care Invoice Template
Free fillable child care invoice template. Print out, or fill on your computer.
Our trusted clients
Save time & money with TUIO
Chasing down parents is off of your to-do list. TUIO automates sending parents their child care invoice, withdrawing payment, sending reminders, and issuing payment receipts. With automation, you can focus on the important aspects of running a preschool, daycare, or child care center and TUIO will take care of administration. TUIO is also integrated with Quickbooks, so tax time is a breeze. Check out why daycare owners who used to invoice with Quickbooks love TUIO!
"After a quick chat with a TUIO rep, they quickly explain how to resolve an issue — we've had very few. TUIO is so simple. The Support Team is always so kind and wonderful!"
Improve cashflow with TUIO
Collecting child care payments can be easy and convenient! Going digital means parents can receive childcare invoices and make school payments on their desktop or phone whenever they want — not just when banks or schools are open. You can set-up autopay for reoccurring payments or schedule reminders. TUIO also has no hidden or unnecessary fees. And, our team will reach out to the parent to resolve failed payments, so you don’t need to get involved.
"The TUIO features that have been most beneficial to us are automatic payments, partial refunds, and tax receipts. Time saving factor has been huge since we started using TUIO. As if all of this was not enough — the product is always evolving to meet our needs."
“TUIO is very user-friendly and responsive, and it has exceeded our highest expectations.”
Somnia Sommer
Supervisor at Gibraltar Point Day Nursery
