Online Tuition Management System

With online tuition management software, schools easily manage payments and parents pay school fees, in one centralized place. Most parents don't use cheques or cash anymore. In response, schools and childcare organizations now accept debit or credit.

TUIO understands that collecting payments from parents is more than simple transactions. That's why our software includes the necessary features and functionality to handle all the administrative tasks of tuition management, managing school fees, and more!

The rest of this page will explain what makes TUIO the top choice for tuition management among schools and child care services. And, shed some light on what to look for when choosing the right systems for your school. Spoiler, our software includes an integrated student management system. If you are new to third party software for schools, before you dive in, feel free to check out our article explaining the basics of how online tuition management software works.
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Administrator using tuition payment software

The Benefits of TUIO Tuition Management Software

A user-friendly, all-in-one online program

TUIO specializes in creating efficient administrative systems. We know that accepting payments from parents online is only the tip of the iceberg. Our tuition management software integrates with TUIO enrollment management and a student information systems at no extra cost. To keep you on top of the many factors that go into streamlining payments and collections - with no extra work.

Good school software should work well on both the administrator side and the parent side. See below for a snapshot of how TUIO works for  administrators and for parents, using the same system. 

Functionality for administrators

With TUIO, school administrators can easily send invoices, create payment options, manage payroll & accounts receivable, automate the collections, and report on transactions through a user-friendly interface. Our online system reconciles payments in real time to provide schools with accurate  financial snapshots.

Functionality for parents

Parents login through a parent portal to first create a student profile for their child. They will then have access to a custom dashboard where they can view outstanding and future invoices, update payment preferences, pay fees, automate tuition payments, view payment history, and access receipts.


TUIO's all-in-one online software includes:

  • Direct support from an actual person! Available to both you and your families at no extra charge.
  • Set-up and customization of your TUIO system.
  • A streamlined one hour onboarding process.
  • Automation of reoccuring payments.
  • Admissions software.
  • Student information system.
  • Downloadable reports unique to your school.
  • Confidential and secure tuition management software.
  • Resolving failed parent payments on your behalf.
  • Strong encryption system to secure payments and safeguard information.

A convenient system for parents to pay you on time

Parents love TUIO for both the convenience and the transparency. Parents can make school payments online or through the app on their own time — not just when banks or schools are open.  Long gone are the days of hoping students make it to the classroom without losing a cheque. Without contacting staff, parents can manage school financials just like online banking.

You can also use TUIO to collect payments from non-students. Schools can accept registration fees, one-off payments for special courses, and more! If a child is later enrolled as a student, parents can use the same login to create and access a student profile - making it simple for new families.

"Our experience so far is great - TUIO works very well! TUIO helps us take care of tuition collection so that it is smooth and effortless. I no longer need to customize payments for parents or keep track of who’s paid as this is all automated now and I only need to login to TUIO to view financials. When we have a new student, we only have to set them up and then we don’t have to do anything else until the end of the year. I do not have to put in time thinking about it. My time spent on billing and payments has been cut in half thanks to TUIO.”
DIRECTOR OF WILLOWS CHRISTIAN MONTESSORI SCHOOL

Personalized direct support from TUIO

TUIO provides personalized, live support. We answer questions from both parents and staff. By offering help to parents, we not only make it easy for your families to pay you and save staff time answering payment system questions.

Chasing down parents for payment is also off of your to do list. If a parent payment fails, a TUIO representative will reach out to the parent or financial institution to resolve the matter on your behalf. Instead of waiting on hold with the banks and calling stressed parents, you can spend your time on what really matters.

Not to mention, you'll never again get a parent complaint about the high NSF fees when collecting outstanding payments. At TUIO, we've waived all NSF fees. According to a recent report on overdraft fees, billions in NSF fees are unfairly collected each year across North America. Not with us - bye bye unhappy parents and hello time saver!


"TUIO representatives are quick, knowledgeable, and kind. It feels like we are their only clients! They are receptive and have a team mentality. They really hear us with the desire to meet our needs.”
CAROLYN LANGLEY, EXECUTIVE DIRECTOR OF REGENT CHRISTIAN ONLINE ACADEMY

Save time on tuition management by automating the simple tasks

Automation frees administration from having to do simple, repetitive tasks, saving you time - and money! Our online software supports autopay. For institutions with reoccurring or regular fees, the automated payments are a game changer - normalizing easy cashflow. Once a parent sets up their automated payments or pays a school fee, we don’t hold funds like banks. Instead, funds will be sent to your account within 24 hours. Your school will be sent the payment the very next day!

Parents don't want autopay? The tuition management software uses the information provided by parents from the student profile to auto-generate payment plans for each family (or each parent, if separated!) Parents who opt out of autopay can request automatic reminders to make payments. And if they need assistance, they can call TUIO instead of your staff.

TUIO offers custom pricing catering to all sizes. Calculate the cost of TUIO for a school of your size.

“It is good to work with a company that responds to my needs so closely. I would definitely recommend TUIO to other schools that are looking for a pain-free way to automate administrative tasks and school payments.”
VIRGINIA RAMIREZ, PRINCIPAL OF NORTHSTAR MONTESSORI PRIVATE SCHOOL
Read More Testimonials

TUIO vs. Other School Software Providers

Check out our post comparing TUIO to Facts Tuition or our comparison with TADS Tuition. Discover why schools and childcare organizations are choosing TUIO.

 
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tuition management system