Student Information System Software
Administrators love TUIO’s easy-to-use student information system (SIS). An SIS is a powerful software platform that enables schools to store and manage all the most important data about their students to make their operations more efficient and more accurate. From admissions to graduation, good SIS software makes collecting and maintaining student records easy. With TUIO’s system integrated into your operations, you can automate enrollment, secure sensitive data and improve communications with parents, among other benefits.
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Benefits of TUIO’s SIS
By integrating with other elements of TUIO’s powerful school management platform, this student information management system streamlines numerous functions within your office and simplifies many of the most time-consuming processes you must deal with on a daily basis. Among the many benefits of our student info management system are:
- Simple
Set-up is done for you, and onboarding only takes 1 hour. Parents and staff adopt TUIO easily!
- Organized and accurate data
Unlimited custom fields for collecting data. Student information is digitized, making your reporting reliable and searching for specific records easy.
- Confidential and secure
School and family records are encrypted and held in Canada.
- Cost effective
Automate simple tasks, streamline workflow and free up staff time.
- Consistency
Student fields from filled out forms flow directly to the online student information system, and data can be exported to custom reports or spreadsheets.
TUIO’s SIS for schools is the easiest and most cost-effective way for institutions like yours to automate student data management and remain in compliance. Within an hour, your staff and parent community can get the hang of this student database management system to access records and share information.
Who Can Benefit from TUIO’s SIS?
Our software is designed to support a wide range of educational institutions, making it one of the most versatile solutions for managing student information. Examples of schools and educational organizations that can benefit from TUIO include:
- K-12 Schools and Independent Schools
One profile per student holds every year of their record — registration forms, emergency contacts, attendance and billing history — from the first application to graduation. Tuition runs off that same record, so the school’s finances and its student data never drift apart.
- Montessori and Private Schools
Custom fields put whatever your program records on the student’s own profile — IEPs, accommodations, the classroom a child sits in. Age-based admissions run through the same registration forms all year round, and attendance is taken against the same class lists.
- Daycare and Early Learning Centers
We provide digitized attendance tracking to help these institutions meet their compliance requirements. Parents have easy access to student information and payment histories, and our platform also includes secure record-keeping for medical and allergy information.
- Sports and Extracurricular Activities
From roster management to integrated processing for membership fees, TUIO makes managing activities outside of schools just as simple as it does for everything else. This includes automated enrollment for seasonal programs to streamline the process.
- Multi-Location Childcare and Educational Institutions
TUIO’s centralized database makes managing students across multiple campuses much easier, with standardized data collection to ensure consistency.
What TUIO’s SIS includes
For administrators & families
Registration, the student record, attendance and tuition all run off the same data in TUIO, so a detail a family enters once is right everywhere it appears. That includes:
Secure, reliable payouts through our tuition management system
Automated enrollment management system
Organizations using TUIO
- Multi location childcare organizations
- K – 12 Schools
- Daycares
- Sports organizations
- Arts and culture organization
"I was incredibly happy when TUIO came about. I used to spend so much time answering parents’ questions. I am saving so much time now that TUIO has automated the entire process and made my work life 98% better!"
TUIO’s student information system
Safe, secure, and confidential
Card and bank numbers are never collected, transmitted or stored by TUIO. Card details are typed into the payment processor’s own form, embedded in the TUIO page, and go straight to the processor’s vault — which is what keeps your school’s own PCI paperwork on the short form, SAQ-A. Around that, school and family records are encrypted and held in Canada, connections between the browser and the server are encrypted, and staff access is limited by role.
Integration with payment systems and other school tools
TUIO’s system integrates the admission processes, billing processes, records management, and payment reconciliation. With our reporting tools, you can use student data in real-time for school planning – without Excel! You can also create reports with school payments data for school budgeting. Read our blog about the easy transition to digitize student information to use less paper and clunky spreadsheets.
Accurate data collection from registration to graduation
The collection and centralized record keeping begins with registration. With TUIO, families can enroll straight from YOUR website or through email with YOUR custom link. Come admissions time, prospective students are already in your system.
Each student has their own profile that is accessible online. This is customized by what information your organization requires families to submit to the student profiles. Examples include: student picture, parent contact information, student allergies & medical issues, school payment preferences and billing history, and more! Then you leave it to the family to update the student profile.
Cost-effective record management
Data is secure, in one place, and flows seamlessly through different stages of the student journey without staff time and without errors. There is no need for manual input or management by administrators. Save time and money inputting data, deciphering parent writing, making simple changes, and finding records, using our self-serve, automated online system.
TUIO Professional is $500 a year per location. TUIO Starter has no annual fee. Your school chooses whether to absorb transaction fees or pass them on to families, in full or in part, on both bank and card payments.
Frequently Asked Questions
What is a student information management system?
A student information system (SIS) is the one place a school keeps its student records online, so the office, the teachers and the parents all read the same information. Enrollment details, attendance, emergency contacts, medical notes and billing history sit on a single profile for each student. Where the system is joined up, that profile also feeds registration, tuition and reporting, so nothing has to be typed twice.
What makes TUIO's student information system different from other SIS solutions?
The student record, the registration form, the attendance list and the tuition schedule are the same record in TUIO. A family fills in their details once at registration and the office never retypes them; when they move house they change the address themselves, and every part of TUIO reads the new one. Custom fields let you collect whatever your program needs, and those same fields come back out in filters, lists and exports.
How does TUIO's student information system help with data organization and custom fields?
You decide what the student profile holds. Emergency contacts, medical notes and allergies, transportation, accommodations, consent forms, whatever your license or your board requires — each is a field families fill in at registration and keep current afterwards. Every field can be filtered on and exported, so a list of the children carrying an EpiPen, or of everyone in one classroom, takes seconds instead of an afternoon.
Can parents access student information through TUIO's system?
Yes. Each family signs in to their own children's records — address, contacts, medical notes, consent forms and billing history — and updates them as things change. That is what keeps the office's records accurate, and it takes the phone-number-change emails off your staff. A family sees only its own children. Families and staff both sign in with a Google account.
What reporting capabilities does TUIO's student information system offer?
Filter student records on any field TUIO holds, including the custom ones you created, and export the result to a spreadsheet. That covers class lists, allergy and medication lists, emergency contact sheets, licensing and board returns, and the enrollment and revenue figures a head of school is asked for at every meeting. Since families keep their own records current, an export pulled today reflects today.
How does TUIO's SIS integrate with enrollment management and other school functions?
Registration is where the record starts. What a family enters on your registration form becomes the student profile, the tuition schedule is built against that profile, and attendance is taken from the same class lists. One record carries through all of it, so there is nothing to reconcile between systems at the end of the month.
Is TUIO safe to store information?
School and family records are held in Canada on Amazon Web Services, encrypted at rest and backed up regularly. Connections between the browser and the server are encrypted, access is limited by role, and every account is protected by multi-factor authentication.
How is family/student data protected?
Accounts require strong passwords and multi-factor authentication, and all passwords are encrypted and cannot be decrypted. All data sent between the web browser and the server is encrypted. Every action taken in TUIO is logged, and any administrator at your organization can see that log.
Do you store any financial information?
No, we do not. Card details are entered directly into the payment processor’s secure form and go straight to the processor’s vault, so no private financial information sits on TUIO’s servers.
How quickly can schools implement TUIO's student information system?
Set-up is done for you. A product specialist configures your programs, billing rules and parent access with you and imports the student information you already hold, and onboarding for your staff takes about an hour. There is no setup or onboarding fee on either plan.
Automate your student information
Give every student one record that their family keeps up to date, and let registration, attendance and tuition all read from it.
