The School Operations Calendar
Share this article:
See how TUIO can save you 40+ hours a month.
Plan the school year month by month
Insights into managing school operations, improving outcomes, and optimizing financial health.
● Finalize enrollment; close remaining waitlist spots
● Activate the new term's billing cycle and payment plans
● Send welcome communications and portal access to families
● Confirm staff certifications are current before the year starts
● Reconcile enrollment numbers against active billing plans
● Review first attendance reports to catch pattern issues early
● Send the first parent satisfaction touch point of the year
● First full accounts receivable review of the year
● Update enrollment forms based on early-year friction points
● Begin planning fall fundraising campaigns
● Launch fall/winter fundraising campaigns
● Generate mid-term financial reports for review
● Send donation receipts automatically as gifts arrive
● Close out fall-term billing
● Issue year-end giving receipts ahead of tax season
● Review staff scheduling ahead of winter break
● Open re-enrollment for returning families
● Begin marketing for new admissions cycles
● Review compliance documentation ahead of inspections
● Peak admissions marketing and open house season
● Process new applications and enrollment fees
● Update wait list communications for popular programs
● Common window for licensing renewals
● Mid-year financial review and reporting
● Staff certification renewal check-in
● Confirm class sizes and staffing ratios for the coming year
● Send deposit/confirmation requests to admitted families
● Review the year's attendance data for recurring issues
● Finalize staffing plans for the coming school year
● Communicate tuition/fee changes ahead of the new year
● Close out spring fundraising initiatives
● Close out billing and confirm all balances are resolved
● Archive graduating or departing students' records
● Generate full-year financial and enrollment reports
● Prepare forms, payment plans, and templates for next year
● Confirm all systems are configured before families arrive
● Final staff certification checks before August launch
Ready to talk?
Every recurring task on this calendar can run automatically inside TUIO's school and child care management platform.
FAQ
The categories (enrollment, billing, compliance, staffing) apply regardless of when your school year starts — shift the months to match your own calendar.
