Online Tuition Management System

With Payment Method Discount, the card price is the list price, and families paying by bank debit see a lower one. Nothing is added at checkout — the saving is a discount off the card price.

The alternative is a service fee added at checkout, and TUIO supports that too. Which one you use is your decision: you are the merchant of record, and the rules differ by province and state. Discounting a cheaper payment method is treated differently from adding a surcharge, which is why many schools prefer it. TUIO does not give legal advice.

TUIO integrates with QuickBooks Online through SaasAnt: TUIO exports deposit and payout data in a SaasAnt-compatible format, which schools import to book journal entries and reconcile deposits automatically. Instead of downloading spreadsheets and re-entering transactions, the transfer is a clean, consistent format your bookkeeper can rely on. This helps ensure accurate records, reduces errors, speeds up month-end close, and makes bank deposit reconciliation easier. Schools gain clearer financial reporting and a more reliable process for matching payouts to the right accounting entries.

Onboarding is a single one-hour session. You bring your fee schedule, your programs and your family list, and TUIO is configured around them — payment plans, invoices and the forms families fill in.

There is no setup or onboarding fee. Support afterwards is unlimited and covers your families as well as your staff, so your office does not become the help desk for billing questions.

When a payment fails, TUIO notifies both the administrator and the family, with the reason and what to do next. Families can update their payment method from the parent portal and resolve it themselves, which is how most failures end.

Administrators can see failed transactions and their status in reporting, message families directly, and offer an alternative payment method or a different schedule where that is the right answer. If you would rather we handled it, ask support and we will work it out with the family.

Yes. TUIO provides tools that streamline reconciliation by tracking tuition payments, deposits and payouts in an organized, reportable way. Schools can use dashboards and reporting to review transaction activity, confirm what has been paid, identify outstanding balances, and support audit-ready recordkeeping.

For deeper accounting workflows, TUIO's QuickBooks Online integration through SaasAnt can further reduce manual reconciliation work: TUIO produces structured deposit data in a SaasAnt-compatible format, which you import into your accounting software.

TUIO connects tuition billing with student records and enrollment workflows inside one unified platform. When a student enrolls, changes programs, or updates their information, schools can keep records and billing aligned without relying on separate tools. Families access billing and student information through a single secure experience, while administrators reduce duplicate data entry and avoid disconnected systems. This helps schools maintain consistent records across enrollment, tuition, and parent-facing communication.

Card details are entered directly into the payment processor's secure form, embedded in the page, and go straight to the processor's vault. TUIO never collects, transmits or stores them — which is what keeps a school in the simplest PCI category, SAQ-A, rather than the far heavier assessment a school processing cards itself would face.

Around that, parent portals require authentication, administrative access is managed with permission controls, and school and family records are held in Canada.

Invoices go out on their own, on the plan each family agreed to, with fees, trips and extras already on them. Payment receipts are automatic.

Payments are matched against invoices as they arrive, so nobody spends the first week of the month reconciling a bank statement against a spreadsheet. When a payment fails, the family is told and fixes it from their own portal.

Refunds, credits and corrections are recorded against the invoice they belong to, and the family is notified of the change. The transaction history stays intact, so the record still shows what was billed, what was paid and what was adjusted.

Every action taken in TUIO is logged, and any administrator at your organization can see who made a change and when.

TUIO supports flexible payment schedules so schools can offer plans that fit their community. Schools can structure payment options such as annual, semi-annual, quarterly, or monthly billing, and handle scenarios like mid-year enrollment changes and prorated amounts. This flexibility helps schools maintain predictable revenue while accommodating families’ budgeting preferences.